Setting up Gmail Account & Sending an Email

Setting up a Gmail Account

To begin setting up a Gmail account using Google Workspace, watch the video below or read the step-by-step instruction on sending an email.

Video Credit: HelpCloud

To begin setting up Gmail, open a new Internet browser window, search “Create a Gmail account” on Google, and click the correct link. This will take you to the image shown below on the left. Next, click on the text “Create an Account” and select ”For my personal use”. This will then ask what email you would like to create as shown below on the right. Once you have typed this, click Next.

You will then be prompted for your personal information and optional recovery email. If you have another email, it would be worth adding it here. If you get logged out of your account or forget your password, you can use this recovery email to log back into your Gmail. Click Next.

Finally, it will ask you for Personalization Settings and Cookies and Privacy and Terms. Please take your time to read through these before agreeing to anything.

This Brings us to the Welcome Page Home.

Click Google Apps Icon in the top right (9 dots show on the right). Here you will find a  drop-down menu. Locate the Gmail icon highlighted in red (below) and click it.

This opens a new tab with the Gmail home and will ask you to select Continue with Smart Features. Click Next.

Here you will also be able to personalise other Google products. Once you are finished, click Done.

Sending an Email

Once you have created your account, you can log into your emails here: https://mail.google.com/

Below is how the main page of your Gmail will look. You will see we have highlighted 3 points:

• Compose – Click this to start writing a new email
• Inbox – This is where all your received emails will be
• You will see your name-initial in the top left corner, here is were you can sign out or change settings

To write a new email, click the Compose button and this will open a new email on the bottom-right-hand side of your screen as shown below.

Click the “To” line and type in the recipient email address- this is whom you want to send the email to for example hello@podtech.org. You will also note that on the right are Cc and Bcc. These stand for Copy Correspondence and Blind Copy Correspondence. Here you can copy another person into the email, in effect sending 2 emails.

Next, type in a description of the email in the Subject line.

Finally, the big white space below is where you type the main part of your email. Click here and start typing.

If you want to attach a file, you can do this by clicking the paperclip icon at the bottom and locating the file on your computer.

Once your email is ready to send, click Send at the bottom left and this will send the message to the email found in the To line.

You can also schedule emails to be sent at a later date. To do this, click the arrow next to send and you will see you are able to schedule an email.